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Sample COI Request Letter to Vendor

Use this copy-and-paste Certificate of Insurance email template to request a COI, renewal, correction, or missing requirement from a vendor.

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Sample COI Request Letter to Vendor

Use this template to request or correct a Certificate of Insurance from a vendor, contractor, tenant, or subcontractor.

Email template

Subject: Certificate of Insurance Required

Hi [Vendor Name],

Please send a current Certificate of Insurance showing your active coverage and listing [Company Name] as Certificate Holder.

Please send the updated document to [Email Address].

Thank you.

When to use this template

Use this when:

  • A vendor is onboarding
  • A contractor is about to start work
  • A tenant needs to submit insurance evidence
  • A COI is expired
  • Required wording or coverage is missing
  • Certificate Holder information is wrong

After the vendor replies

When the vendor sends the COI, upload it to the checker and confirm whether it meets your requirements.

Disclaimer

This template is general operational language. It is not legal advice or insurance advice.